Think you’re a pro at staying organized throughout your entire content creation process? I did too, until I encountered the apps I’m going to tell you about below. The best part is that they’re all FREE.
There is a ton of software available to help content experts stay organized, and some of them are quite excellent. However, they aren’t all free or are only free during a trial period.
Here are some of the best completely FREE software and apps I’ve encountered for staying organized throughout the entire content creation process… so far.
The first step to most content projects involves reading, getting inspired, or collecting images and research. When you’re reading an article on your desktop, mobile device, or inside different social media apps, share or save it to Pocket and refer to it or read it later. Google Chrome also has an extension available, so all you have to do to save any article in one place is push a button.
You can “favorite” or add tags to your articles to easily find them later, and keep them organized by topic. Pocket also sorts the content you save by articles, images, and videos. It keeps track of what you like to read about and even recommends items to you based on your interests and what others with similar interests are reading.
Use the “explore” feature organized by category to view different types of content that may not typically be something you search for or read. Pocket even provides offline and emailing features as well, if you aren’t a fan of social media or scrolling through search engines.
For research and keeping up-to -date on trends and topics in your niche, this app is perfect for keeping it all in one place regardless of the device you’re using.
Mind42 is a mind-mapping tool. It’s the best tool to use to keep the ideas you’re organizing for a larger content project in one place, especially if you’re a visual person.
Let’s say you’re working on an e-book project. Insert the title in the center of your map and then add nodes to the main project for chapters or sections in the e-book. Then add items to each node. You can include notes, URL links, images, and a to-do list that marks the percentage of progress you’ve made on your tasks. You’re also able to add emoticons and share your map with others. Here’s what it would look like:
Use this app to keep your ideas for a larger project organized by keeping items connected to those ideas in one place.
Bonus: Mind42 also serves as a great brainstorming and collaboration tool. Other individuals can share their mind-maps with you too.
Their slogan: “Organize Your Brain.” This is a very simple app to use for content outlines. Here is what it looks like:
Workflowy is based in the cloud and has a mobile app which means when it auto-saves your content, you’re able to access it on any device. You’re also able to share your outlines with others, and export them. Additionally, you can add tags to items on your outline with “#” to be able to search for related terms, and add “@” to tag people.
This app creates outlines that are easy to use and allows you to add items to an outline from any device.
Take notes in different notebooks and keep them organized across multiple devices with this app. The notes can be as long or a short as you need.
Here are some things the app lets you do to stay organized:
- Add images or audio recordings to notes
- Insert links in notes
- Attach files to notes
- Create and sort notes by tags you customize
- Generate to-do lists easily
- Share notes and notebooks with others via “notelinks,” email, social media, and more
- Chat with others inside the app
- Set reminders on notes and be notified via email
- Clip notes and screenshots on the web or mobile to add them to a notebook you specify
There are so many features with this app, I may have missed some.
Use this app to keep all your notes, information, and communications organized and in one place, across multiple devices.
5- Google Drive
You want to use Google Drive to archive and store all your documents and files in the cloud to access them on any device. Organize your files into folders and update them and share them anywhere. Evernote lets you attach Google Drive docs and files to your notes. You are also able to edit these docs and share them with others.
You’ll want to have a depository of all your documents in one place so that it’s easy to access them and share them with others. Google Drive lets you do this on any device.
I saved the best for last. This app has it all and makes it so easy to organize content projects across multiple devices.
First, you create boards. Then you add lists to the boards. Then you add cards to each list. Inside each card, you can attach documents, links, apply due dates, create checklists, add colored labels, include comments, and more.
Here’s an example of how you can organize your content calendar with a board:
Here is an example of what a card (the box on a list) looks like when you click on it:
Easily integrate your Trello cards with Evernote and Google Drive (as well as many other apps) with Trello’s Power-Ups. The app also allows you to see everything in a calendar view. And you’re able to share comments and information with a team.
You’ll want to use Trello to keep your projects organized and detailed. The app is so intuitive to use that it won’t even seem like you’re working.
Have you used a FREE software or app not listed here that helps you keep your content tasks organized? Please share with us in the comments below!